Who we are & what we do

Pailton Parish Council consists of 5 elected councillors who serve for a four year term. All Councillors are voluntary and receive no payment whatsoever.

Council Meetings - see the diary of meetings for more information.

The Parish Council hold their meetings on the fourth Monday of the month excluding August there is no meeting held in August.

Parish councils make all kinds of decisions on issues that affect the local community. Probably the most common topics that parish councils get involved with are planning matters (they are statutory consultees), crime prevention, managing open spaces and campaigning for and delivering better services and facilities.

A parish council is a local authority that makes decisions on behalf of the people in the parish. It is the level of government closest to the community, with the borough authority (Rugby Borough Council) above it in the hierarchy. As it is the authority closest to the people, parish councils are invariably the first place people will go with concerns or ideas. For this reason they are a vital part of any community.

For further information relating to the services offered by the Parish Council please contact the Parish Clerk who will be happy to give advice and assistance.

What powers and duties do parish councils have?

Parish Council Elections

The next scheduled election is to take place in May 2025

Councillors

Our councillors are elected or co-opted, if you would like to become a councillor or find out more about what they do then please see election details above

A councillor has a responsibility to:

• Attend meetings when summoned to do so; the notice to attend a council meeting is, in law, a summons, because they have a duty to attend.

• Consider, in advance of the meeting, the agenda and any related documents which were sent with the summons.

• Take part in meetings and consider all the relevant facts and issues on matters which require a decision including the views of others expressed at the meeting.

• Take part in voting and respect decisions made by the majority of those present and voting.

• Ensure, with other councillors, that the council is properly managed.

• Represent the whole electorate, and not just those who voted for you.

GDPR Compliance

Pailton Parish Council (PPC) takes your privacy seriously and will only use your personal information to contact you directly in order to pass on notices which you may find useful concerning issues relevant to Pailton village.

We will only collect your email address if you ask us to do so via the comment box on the Contact page. Your name and email address is the only information we will keep and we will only contact you via this address.

We will not pass your personal data to any other individual or organisation and undertake to keep your details safe and secure. We will not give any information about our data base to any individual or organisation.

You can change your mind at any time by emailing clerk@pailtonparishcouncil.org.uk instructing us to remove your details from our database. Pailton Parish Council will then permanently delete your details from our database.

Should you have any questions concerning this or any other issue relating to the PPC website, please contact the clerk at the address above.

Filming and Recording at Public Meetings

Filming and Recording at Public Meetings

Filming and Audio Recording of Council Meetings – The Openness of Local Government Bodies Regulations 2014

The Openness of Local Government Bodies Regulations came into effect on 6 August 2014. Broadly, the regulations give the public the right to film, record audio, take photographs, and use social media and the internet at meetings to report on any meetings that are open to the public.

Procedure/Guidance Note on filming, recording, taking photographs and using social media and the internet at public meetings

Members of the public are allowed to report* at all meetings of the authority that are open to the public to enable those not present to see or hear the proceedings either as they take place (or later), and to enable the reporting of those proceedings. In order to ensure effective management of meetings held in public at which rights are being exercised, the following procedures will be adopted:

*Reporting means:

1. Filming, photography or making an audio recording of proceedings at a meeting
2. Using any other means of enabling persons not present to see or hear proceedings at a meeting as it takes place or later
3. Reporting or providing commentary on proceedings at a meeting orally or in writing so that the report or commentary is available as the meeting takes place or later to persons not present

The Openness of Local Government Bodies Regulations 2014

1. The filming, photographing or making an audio recording of proceedings of meetings of the Authority and its Committees and Sub-Committees and the Cabinet and its Committees whilst those meetings were open to the public is permitted
2. Those persons wishing to film, photograph, or make an audio recording of proceedings should give prior notification in writing or by telephone to the Member Services and Scrutiny Manager or the Chairman of the Committee of their intentions to film or record prior to the commencement of the meeting
3. The filming, photographing or audio recordings should only be made from the designated public seating area and with the knowledge of the Chairman of the meeting
4. Filming, photography or audio recordings should not be disruptive and distracting to the good conduct of the meeting and recording devices must be set in silent mode
5. No flash or additional lighting is permitted
6. Filming, photography or audio recordings should normally be taken from one fixed position and must not obstruct others from observing proceedings
7. Attendees would be advised at the start of the meeting that is being filmed, photographed or audio recorded
8. A person undertaking the filming or audio recording shall respect any request from members of the public that they do not wish to be filmed
9. There shall be no oral commentary permitted in the Meeting

Rules of Procedure – Access to Information Procedure Rules

The Chairman of the meeting shall instruct that filming, photographing or audio recordings be stopped where:

1. During those parts of the meeting when the press and public have been excluded due to the nature of the business being discussed i.e. either exempt or confidential matters
2. There is a public disturbance or suspension/adjournment of the meeting
3. The recording has become disruptive or distracting to the good order and conduct of the meeting
4. Continued recording is against the wishes of an individual

Use of recordings by third parties

The council will expect those filming or audio recording the proceedings to abide by (a) and (b) below:-

1. Any published filming or audio recording should be accompanied by a statement of when and where the filming and audio recording was made, the context of the discussion that took place and a clear identification of the main speakers and their role or title
2. Those undertaking the filming or recordings must not edit the recording in a way that could lead to misinterpretation or misrepresentation of the proceedings or comments made by attendees

Working Groups

White Lion Pailton Working Group

Members are:

Cllr Phillip Morris-Jones

Cllr Anthony Gillias

Cllr Tina Simpson

Neil Henderson

Kristian Shaw

John Rolfe

Andrew Simpson

Mark Foxon

Kath Foxon

Oliver Lord

Members Code of Conduct

Pailton Parish Council Standing Orders

Equal Opportunities

Safeguarding

Health & Safety